Transcribing academic records takes time and attention. Depending on the volume of information to be captured, it may take several hours or a couple of days to capture all the relevant details. Given their high-stress nature, academic transcripts can put a significant damper on the lives of students preparing for exams or interviews.
However, with a little planning and effort, your transcript transcription project can be made much more manageable. By taking just a few simple steps beforehand, you can speed up your transcript transcription workflow and focus on producing great content rather than waiting around for transcription completion time. This article explains how you can speed up your academic transcript transcription process with these six tips.
1. Define your tasks upfront
Before you tackle any academic transcript transcription project, define all your tasks up front. This will make the whole process much easier and more organised. Whether you’re transcribing a syllabus or an academic record, setting a clear goal for each task will make your life much easier.
2. Use the right tools for the job
When you’re first starting out as a student transcript transcriptionist, you’ll likely use the most basic tools available. These tools will allow you to capture information and record it in a structured and professional way. However, as your skills develop, you’ll want to move onto more advanced software that allows you to capture more information and create images. These software packages will often cost much more than the basic tools you began with, so it’s wise to invest in the tools that will improve the most.
3. Identify the most important data first
You’ll want to start the transcription process by identifying the most important data to capture. This will typically be the keywords or keywords and phrases that signify the most significant information about the student. For example, if you’re transcribing a student’s essay, you’ll want to focus your attention on the keywords and phrases that indicate the student’s topic. However, you’ll want to capture as much information as possible, so it’s a good idea to first identify the most important information to capture.
4. Keep your work area clean and organised
Once you’ve defined the most important data to capture, it’s time to start organising your work space. This will help the process of capturing information move more efficiently and will also help you stay focused on your task at hand. It’s also a good idea to keep your work space clean before you begin transcription.
Anywhere you work, from your computer to your school Textbook Cover to your transcript, should be organised and kept from getting out of control. If you have a large project or a lot of tasks to go through, it can be difficult to keep track of everything. This can lead to confusion and feelings of frustration as you try to complete a task. By keeping your work space clean and your task area organised, you’ll be less likely to get bogged down in trying to finish a task that’s out of control.
5. Use contractors you can trust
While you can’t completely trust every contractor you work with, you can often get a pretty good idea of who to trust based on their work in the past. If you’re unsure who to use for your project, consider using an established, reputable company with past records of successful academic transcription service. Some companies may charge a premium, but you can often find reviews online from past customers that give you a good sense of whether they’ll deliver on their promises.
6. Plan ahead – know your needs
You can’t plan ahead for every possible contingency, but you can plan ahead for the ones that you know you need. If you know you’ll need to capture information about several different subjects, you can request a sample transcript from the student and prepare a cover letter for each area of required work. If you have a lot to catch up on and you know you won’t be able to make substantial progress until the end of the term, you can order a term paper from the library and transcribe it as you move through your exams.
The good news is that, with a little bit of effort, you can tackle any academic task more effectively and efficiently with these six tips.